Planning for Parents

The unusual engagement on my stories this week led me to write this email.

I had many questions about my planning.

As you continue reading, you’ll find the answers to some of your questions.

About two years ago, I was on the edge of exhaustion.

With three little ones aged 7, 5 and 4, plus a baby.

Life was a continuous struggle.

My husband was submerged in his demanding job.

And I was feeling alone.

Tired, overwhelmed and utterly lost.

I desperately needed to carve out some space for myself.

But I didn't know where to start.

That’s when I stumbled across a book that turned out to be a game-changer: Essentialism by Greg McKeown.

This book wasn't just another book on my shelf.

It was a beacon of hope. It halved my daily rush and miraculously freed up some time here and there.

Diving deeper into Greg's work I discovered a podcast he did with Carey Nieuhof, a leadership expert.

Carey’s words stuck a chord with me.

Particularly, "We all have 24 hours in a day, but not all hours are created equal.”

The concept of dividing my day into time zones (green, yellow, and red) reshaped my entire approach to time management.

For a week I observed my energy levels and segmented my waking hours:

Green Zone (6 am - 11 am): PRIORITY - My peak productivity time.
Yellow Zone (11 am - 4 pm): PROGRESS - Moderately productive, good for progressing on tasks.
Red Zone (4 pm - 9 pm): PREPLAN - Feeling slightly tired. Prep tasks for a smooth next day (like clearing your desk or setting out clothes)

What impact did Segmented Planning have on my life?

Green Zone: Here, I do my best work at my best (most energetic) time. I get more done. I get better at my skills. It also sets the tone for a joyful and fulfilling day. The proof is in my portfolio @concisevisuals on Instagram.
Yellow Zone: This is when I make progress on my goals. The results are not instant but putting the reps in is crucial. This is key to building and maintaining momentum.
Red Zone: Evening preparation helps me wind down. Simple tasks. I plan for a smoother tomorrow.

This approach to planning has been revolutionary for me.

It has organized my day and brought a sense of calm and control to my hectic life.

Because now as a working mom I have some predictability.

You can also have some predictability in your day.

To begin your journey of using the Segmented Planning Method.

Start by observing your energy levels over the next two weeks.

Segment your waking hours.

Write down the relevant tasks in each color segment.

Green for Priorities. Yellow for Progress. Red for Preplanning.

When you're ready to get back to normality after the holidays use the Segmented Planning Method for ONE week.

Observe the changes.

I’d love to hear about your experiences and any adjustments you make to suit your lifestyle.

Let’s embrace the art of structured yet flexible planning.

Transforming our chaotic days into melodious exchanges.

Wishing you a restful break, and a refreshing start to a new year.

Khatija

P.S. I’ll be taking a break with my family too. I’ll be focusing, amplifying and embracing the glimmers (tiny moments of joy) in my day.

See you in the new year with more mindful stories, visuals and lessons from my personal life.

Mindful Life Insights